How Can I Better Manage my Emails?

Question and Answer with Michelle Mccullough

Studies show that employees waste 17 hours a week on pointless work email. Take 17 and times it by all of your employees and that’s a hefty expense for businesses. Today’s blog will help us all better manage our email whether you work in an office or not.

Let’s start with some questions.
Question #1: Is that your actual email number? You have 62,000 unread emails?

Michelle: Yes I do have that many emails, and trust me I wish that wasn’t me. I have 7 different emails for 4 different companies that I manage every day. I’m not the person who gets my inbox to zero before being done for the day, but there are some things I do to help keep me sane, because there are many weeks I spend MORE than 17 hours a week in email.

Question #2: What would you say is the number one things professionals should do when managing their email?

Michelle: They should set a schedule for when they look at email. It shouldn’t be open all the time and notifications should be turned off. A study by Basex research shows that that if you’re in a project and you get interrupted, it takes 20 minutes to get your brain back to the point where you were. Productivity would increase if you check your emails 3 times a day. Morning when you get in, right before or right after lunch and right before you leave for the day.

Question #3: Many people get SO many emails, that only checking 3 times a day doesn’t seem like enough to sift through everything. What would your advice be for that?

Michelle: That’s why I recommend opting out of emails and there’s a great service called unroll.me that will tell you what lists you are signed up for and you can opt out on the screen with a click of a button. Cut back the junk and it makes the important stuff easier to respond to.

Question #4: How do you recommend people sift through email so they are focusing on the biggest priorities first?

Michelle: I recommend using folders. In most email clients you can set rules to send certain messages to certain folders so you can access them easily. You can also have your email client Star or bold emails from certain clients or your boss. If that’s not enough, I found out about a service called Sanebox that goes even further with rules and folders so that you can take back your email.

Celebrating 20 Years In Business

And other August Milestones

Before this month comes to a close, I want to acknowledge how awesome August is in the life of Michelle. I’m celebrating  FOUR major anniversaries.

FIVE years ago, my first book hit number 1 on the Amazon Bestseller list.

TEN years ago, a number of things happened.  I quit my corporate sales training job, built out my speaking business and expanded my marketing consultancy.  AND I started working with Kelly Anderson at Startup Princess (and got my first social media account). I ran my own agency and promotional products company not the side for years, but this year, with a baby in tow, I went on my own and built partnerships that changed my business and life forever.

FIFTEEN years ago, I married my husband. Good Stuff.

TWENTY years ago, I started my first business, Doodads Promotional Products.  It was 20 years ago this month when I started my entrepreneurial story.  This business isn’t my life’s mission, but it’s run “in the black” every year since it’s inception and it has funded EVERY other of my business ventures.  When I needed to produce and record my first speaking event, I sold more pens, mugs and t-shirts to pay for the production company.  When I needed a new website for a new venture, I sold some folders and CD cases to a long time client.

I don’t promote this business anymore, but I do try to keep existing customers happy and 100% of my business comes from repeat customers or referral each year.  I’m still grateful for this company that practically raised me.  I was 19 when I started it.  Doodads taught me about business to business marketing.  It taught me about tangible marketing and campaigns.  It taught me about systems and hiring help so that I could focus on revenue generating activities.  It taught me about competition and differentiation and that people weren’t just buying a pen, they were buying me.  It taught me about customer service and it taught me about myself. I have said many times, owning a business is the best personal development tool EVER.

So, in these final hours before it’s September, I acknowledge the Augusts of my life.  Without which I would be monumentally different.  Too bad I didn’t do anything incredibly awesome this year so that I could add to this list in five more years for the 5, 10, 15, 20, 25.  LOL

Here’s to August!

How To Communicate Better At Work

Make It Happen Video Series

Have you subscribed to my YouTube channel? Be the first to get my latest videos. More to come!

https://www.youtube.com/user/SpeakMichelle

Change is the one constant at work. If you’re a boss, how can you communicate company changes in a way that motivates and improves the company culture? If you’re an employee and you need a raise or a change in your work job description, how can you ask without hurting your position? Enter the four part enrollment process I created to help professionals communicate better when asking for something. In this video I share the four steps to have more positive conversations. (BONUS: this four step process also works with spouses, kids and friends, too!)

For more information about Michelle and booking her to speak go to: http://www.speakmichelle.com Subscribe to hear about new videos when they’re released.

4 Ways to Be an Indispensable Employee

KSL Browser 5.0 Segment

I’m being asked by corporations to come and encourage the basics: positivity, productivity and all aspects of peak performance.
Employers are recognizing the need to make some things that seem common sense more common practice.
I wish I had 10 minutes to dive into each of these a little deeper! It was great to be back in the studio for my 4 favorite things employees can do to set themselves up to succeed AND to be indispensable!

Increasing Your Productivity- Three Tips to Help You Get More Done!

KSL Browser 5.0 Segment

It seems like to do lists grow, but time does not. In this segment I share three productivity tips, though we could have talked about distractions the whole time! That’s tip number one: eliminate distractions. Watch this short clip for the other two!

As always, we had fun in the studio! Thanks for having me KSL!

Investing in Women Employees

KSL Browser 5.0 Segment

Today marked my 12th segment on KSLs Browser 5.0 show. I’ve been a regular contributor for a year! 🎉🎉
Lori Pritchard, Andrew Whittenberg and I celebrated with this picture!
Now, about today’s segment. Corporate culture is a hot subject right now and how you address the needs of women to keep them engaged and long term employees is important, too.
In this segment I share four ways you can invest in the women in your organization to improve productivity and also employee engagement.

Motivation and Success Strategies Video Segment

Michelle is Interviewed on Park City TV

It was an honor to be invited to Park City TV. We discussed my book The Make It Happen Blueprint, talked about motivation and success strategies and even talked about the National Speakers Association Mountain West Chapter.